The April AGM minutes are now available Download
The April 2019 minutes are now available Download
Please find attached the Agenda’s for the AGM and the next General Committee Meeting which will both be held on Sunday 14th April 2019 at The WI Hall, Mill House, Mill Yard, Southam Road, Dunchurch, Rugby CV22 6NW.
The AGM will commence at 11am with the General Committee Meeting following after a short break
The quarterly A7CA meeting took place on the 14th January 2018. The minutes are now available to download.
This meeting included a talk from our insurers Hiscox/Richard Hoskins and Equity Red Star breakdown scheme.
The position of Secretary to the Austin 7 Clubs’ Association will fall vacant in April 2018 when the current incumbent, Hugh Barnes, stands down under the Constitution Term Limit rules. Nominations for a successor are sought. Under the Term limit rules, the appointment will be for a period of 3 years, with the possibility of renewal for a further 3 year term. After a maximum of 6 years in post, the post holder must stand down. As an aside, this rule is now in force for all of the 9 Officer posts in the Association.
The duties of the Secretary are to offer support to the Association Committee (comprising representatives of the 18 Member Clubs) by organising the quarterly Association meeting with the production of an agenda and producing minutes in a timely manner. A precis of the full minutes is also produced and distributed to Club Magazine Editors for inclusion in their own local magazines.
The Secretary is also responsible for the Association Public Liability Insurance, renewed each February, and acts as the liaison point with Hiscox for matters related to the Association Austin 7 motor Insurance scheme through Richardson Hoskins.
The Secretary is also responsible for communications to all Member, Associate and Overseas Clubs and, as such, maintains an address/contacts file within the Secretarial gmail account. Changes to those details are provided to both the Association Webmaster to maintain the Association website and the Association Magazine designer for the quarterly magazine.
The qualities that one would look for in the new Secretary would be someone with an eye for detail and be keen to see the continued growth of the Association. There will inevitably be considerable involvement in the team planning the 2022 Centenary celebrations. The Secretarial email account is always busy so daily access to that and having some IT skills would be helpful. All Secretarial files are now held in a ‘Dropbox’ account and can be shared with others where necessary and will be handed on to subsequent post holders. Considerable support from the old to the new Secretary is offered.
Informal enquiries are encouraged from anyone with an interest and should be made to Hugh, who can be contacted via firstname.lastname@example.org
The quarterly A7CA meeting took place on Sunday 8th October 2017. The minutes can now be downloaded here.
At the Association AGM to be held on Sunday April 9th 2017, 2, if not 3, Officer positions will fall vacant. Those positions are Chairman and Advertising Manager. The current Vice-chair, Chris Garner, has already indicated his willingness to stand for the position of Chairman, so it is also possible that the position of Vice-chair will need filling.
Candidates for these posts are invited to apply (there is no requirement for a formal nomination process) Indications of interest should be accompanied by a note confirming which post you are interested in and a short (say side of A4) outline of your background and experience qualifying you for the role.
Could I ask Clubs etc to ensure their membership are made aware of these vacancies and encourage applications from those people who you think might be particularly suitable. Interested parties are encouraged to get in touch to discuss any aspect of these positions.
I have attached the Job descriptions of each of the three posts which shows the roles and responsibilities.
Closing date for applications is the Monday 20th February giving time for applications to be circulated for consideration by Clubs etc before voting at the AGM in April.
JOB DESCRIPTION – ADVERTISING MANAGER
The Advertising Manager’s job is a voluntary position responsible to the A7CA for promoting and acting as representative for the Austin Seven and the Historic Car Movement:-
Acting as a ‘Focal Point’ for the A7CA Magazine in respect of offering advertising services to the Association in respect to its Member Clubs and Registers of the Association/Individuals, and Overseas Associate Member Clubs/and any Press/Publication Media Groups/Trade or Services connected with the Austin Seven Movement.
Promoting advertising services available for placement in the Austin Seven Clubs’ Association quarterly magazine which is issued January, April, July, October per year.
Pricing advertising rates:- Display Pages (Black/White/Colour) ie:-
1 Page, ½ Page, ¼ Page. Classified Ads, Trade and Services. (See
Advertising Rates/fees/non fees for Club advertising ie:- Events/Promotions/Services.
Communication with Advertisers/Clubs per email/post/telephone.
Compiling/agreement of adverts and liaising with A7CA Editor in respect of compilation and approval of advertising to be placed in A7CA magazines.
Invoicing/Collecting monies for Advertising and organising A/c Listing and payments to be paid into A7CA Direct Account/or payable per cheque.
Sending out A7CA magazines to paying Advertisers on a quarterly basis.
Sending out Reminders with “Letter of Thanks for Advertising” to regular advertisers in October with Pro-forma Invoices for booking space in “Next Year A7CA Magazine”
JOB DESCRIPTION – CHAIRMAN
The Chairman of the Austin 7 Clubs’ Association (A7CA) is a voluntary position, voted for by the member clubs of the Association; the incumbent of which is responsible to The Association for:
• Acting as focal point for members of the Association, other national historic car movements, the media and the general public
• Chairing the four meetings of the Association
• Promoting the Austin 7 movement to the general public, the media and the member clubs of the Association
• With the secretary, drawing up the agenda for the meetings
• Assisting all parties to have discussions in all matters relating to Austin 7’s
• To guide discussions where necessary
• To sum up discussions and propose votes amongst the member clubs.
• To promote co-operation between clubs and groups having an interest in the Austin7
• To have the casting vote where the opinion is equally divided in a general vote
JOB DESCRIPTION – VICE-CHAIR
A voluntary position responsible for:
Primarily to support the Chairman where necessary and when requested.
Fill in for the Chairman when absent.
Can prepare meetings or Committee items and suggestions.
Problem solve with Committee members and report back to the Chairman.
Understand the strengths and weaknesses of the Committee and convey & discuss with the Chairman
The minutes for the A7CA quarterly meeting held on the 8th January 2017 can now be downloaded here.
The Agenda for the meeting at the Dun Cow Pub is available to download.