The position of Secretary to the Austin 7 Clubs’ Association will fall vacant in April 2018 when the current incumbent, Hugh Barnes, stands down under the Constitution Term Limit rules. Nominations for a successor are sought. Under the Term limit rules, the appointment will be for a period of 3 years, with the possibility of renewal for a further 3 year term. After a maximum of 6 years in post, the post holder must stand down. As an aside, this rule is now in force for all of the 9 Officer posts in the Association.
The duties of the Secretary are to offer support to the Association Committee (comprising representatives of the 18 Member Clubs) by organising the quarterly Association meeting with the production of an agenda and producing minutes in a timely manner. A precis of the full minutes is also produced and distributed to Club Magazine Editors for inclusion in their own local magazines.
The Secretary is also responsible for the Association Public Liability Insurance, renewed each February, and acts as the liaison point with Hiscox for matters related to the Association Austin 7 motor Insurance scheme through Richardson Hoskins.
The Secretary is also responsible for communications to all Member, Associate and Overseas Clubs and, as such, maintains an address/contacts file within the Secretarial gmail account. Changes to those details are provided to both the Association Webmaster to maintain the Association website and the Association Magazine designer for the quarterly magazine.
The qualities that one would look for in the new Secretary would be someone with an eye for detail and be keen to see the continued growth of the Association. There will inevitably be considerable involvement in the team planning the 2022 Centenary celebrations. The Secretarial email account is always busy so daily access to that and having some IT skills would be helpful. All Secretarial files are now held in a ‘Dropbox’ account and can be shared with others where necessary and will be handed on to subsequent post holders. Considerable support from the old to the new Secretary is offered.
Informal enquiries are encouraged from anyone with an interest and should be made to Hugh, who can be contacted via firstname.lastname@example.org